How to Add a Footer in Zoho Mail

A footer in email messages is commonly used to include important information such as contact details, company name, website links, legal disclaimers, or branding elements. In Zoho Mail, the footer is typically added through the email signature feature, which automatically appends the information to the bottom of every email you send.

Adding a footer in Zoho Mail helps maintain a consistent and professional appearance in your communications. It also ensures that recipients can easily find your contact details or other relevant information without manually typing them in each message.

Zoho Mail allows you to create and customize signatures directly from the settings panel. Once configured, the footer will automatically appear in new emails, replies, or forwarded messages depending on your preferences. In this guide, we will walk you through the steps to add a footer in Zoho Mail.

How to Add a Footer in Zoho Mail

Follow the steps below to create and add a footer to your emails in Zoho Mail.

1. Open Zoho Mail Settings

1. Sign in to your Zoho Mail account using a web browser.
2. Click the gear icon (Settings) in the top-right corner of the interface.
3. In the left sidebar, select Mail settings.
4. Click Signatures from the available options.

This section allows you to create and manage email signatures that act as a footer.

2. Create a New Signature

1. Click Add new signature.
2. Enter a name for the signature.
3. In the signature editor, type the content you want to appear in the footer.

For example, you can include:

• Your name and job title
• Company name
• Phone number
• Email address
• Website link
• Legal disclaimer

4. Use the formatting tools to customize the text, such as font style, color, alignment, or links.
5. Click Save after creating the signature.

This signature will serve as the footer for your emails.

3. Set the Default Signature

To ensure the footer automatically appears in your emails, set it as the default signature.

1. In the Signatures section, locate the signature you created.
2. Select it as the default signature for:
   • New emails
   • Replies and forwards
3. Save the settings.

Once set as the default, the footer will automatically appear at the bottom of your outgoing emails.

4. Test the Footer

After setting up the signature, you should test it to confirm that it appears correctly.

1. Click Compose in Zoho Mail.
2. Start a new email.
3. Check the bottom of the message.
4. Confirm that the footer signature appears automatically.

If necessary, return to the signature editor to adjust formatting or content.

Conclusion

Adding a footer in Zoho Mail helps improve the professionalism and consistency of your email communications. By using the built-in signature feature, you can automatically include important details such as your contact information, company branding, or legal disclaimers in every message.

Once you create and set a default signature in Zoho Mail settings, the footer will automatically appear in your emails, saving time and ensuring that your messages maintain a consistent format.