How to Create a Shared Booking Page in Microsoft Bookings

Creating a shared booking page in Microsoft Bookings allows customers to easily schedule appointments with your team. It’s widely used for consultations, support calls, interviews, and service bookings, making scheduling fully automated.

In this guide, we’ll walk you through how to create and share a booking page step by step.

How to Create a Shared Booking Page in Microsoft Bookings

Follow these steps to set up your booking page.

1. Access Microsoft Bookings

1. Go to Microsoft Bookings via your browser.
2. Sign in with your Microsoft 365 account.

2. Create or Open a Booking Calendar

1. If you’re new, click Create booking page.
2. Enter:
   • Business name
   • Business type
   • Time zone
3. Click Create.

If you already have one, open your existing booking calendar.

3. Add Staff Members

1. Go to the Staff section.
2. Click Add staff.
3. Enter:
   • Name
   • Email address
4. Assign roles:
   • Administrator
   • Viewer
   • Guest
5. Set working hours and availability.

4. Create Services

Services define what customers can book.

1. Go to Services.
2. Click Add a service.
3. Fill in details:
   • Service name (e.g., Consultation)
   • Duration
   • Price (optional)
   • Assigned staff
4. Set availability and buffers if needed.
5. Click Save.

5. Customize Booking Page

1. Go to Booking page settings.
2. Customize:
   • Business logo
   • Description
   • Color theme
   • Booking policies
3. Configure options like:
   • Allow customers to choose staff
   • Enable email notifications
   • Set booking lead times

6. Enable Online Booking

1. In Booking page settings, toggle:
   • Publish booking page
2. Ensure it is set to:
   • Available to anyone with the link (for shared access)

7. Share the Booking Page

1. Copy the booking page link.
2. Share it via:
   • Email
   • Website
   • Social media

Customers can now book appointments directly.

Tips for Better Booking Experience

• Use clear service names
• Set realistic time slots
• Add buffer time between bookings
• Enable automatic confirmations
• Keep staff availability updated

Best Use Cases

• Business consultations
• Customer support scheduling
• Interviews and hiring
• Freelance services
• Medical or coaching sessions

Requirements

• Microsoft 365 account
• Proper staff permissions
• Configured services and availability

Conclusion

With Microsoft Bookings, creating a shared booking page is simple and highly effective. By setting up staff, services, and availability, you can automate scheduling and eliminate back-and-forth communication.

Once published, your booking page allows customers to schedule appointments بسهولة, helping you save time and manage bookings more efficiently.