Filters in Zoho Mail help you automatically organize incoming emails based on conditions like sender, subject, keywords, or attachments. You can use them to move emails to folders, mark them as read, forward messages, or even delete spam automatically.
Setting up filters can save time and keep your inbox clean and organized. In this guide, we will walk you through how to create and manage filters in Zoho Mail.
How to Set Up Filters in Zoho Mail
Follow the steps below to create filters.
1. Open Zoho Mail Settings
- Log in to your Zoho Mail account.
- Click the Settings (gear icon) in the top-right corner.
- Navigate to Mail → Filters.
2. Create a New Filter
- Click Add New Filter.
- Enter a Filter Name.
- Choose the type of filter:
- Incoming Filters (for received emails)
- Outgoing Filters (for sent emails)
3. Set Filter Conditions
Define when the filter should apply.
- Choose conditions such as:
- From (specific sender email)
- To/Cc
- Subject contains
- Has attachment
- Contains keywords
- Add multiple conditions if needed.
- Choose whether to match:
- All conditions (AND)
- Any condition (OR)
4. Choose Filter Actions
Decide what happens when conditions are met.
Options include:
- Move email to a specific folder
- Mark as read
- Add tags
- Forward to another email
- Delete the email
- Flag or mark as important
5. Save the Filter
- Click Save.
- The filter will now apply automatically to new emails.
6. Apply Filter to Existing Emails (Optional)
- Open the filter you created.
- Select Run Filter on Existing Emails.
- This organizes older emails as well.
7. Edit or Delete Filters
- Go to Settings → Filters.
- Select the filter.
- Click:
- Edit to modify
- Delete to remove
Examples of Useful Filters
- Move newsletters to a Promotions folder
- Auto-label emails from your boss as Important
- Delete spam emails automatically
- Forward work emails to another account
Conclusion
Setting up filters in Zoho Mail is a powerful way to automate inbox management and stay organized. By creating filters based on sender, subject, or keywords and assigning actions like moving, tagging, or deleting emails, you can significantly reduce manual effort.
With properly configured filters, your inbox becomes cleaner, more efficient, and easier to manage—helping you focus on what truly matters.
