How to Transfer Microsoft To-Do List From One Account to Another

Microsoft To-Do does not currently offer a built-in option to directly migrate or transfer task lists between two different Microsoft accounts. This can be inconvenient if you are switching accounts, moving from a work account to a personal account, or consolidating tasks into a single To-Do profile.

However, you can still transfer your Microsoft To-Do lists by using manual sharing, Outlook integration, or export–import workarounds. The methods below explain the most reliable ways to move your tasks without losing important information.

How to Transfer Microsoft To-Do List From One Account to Another

Follow the methods below based on how much data you need to move and whether both accounts are still accessible.

1. Share Microsoft To-Do Lists With Another Account (Best Method)

Microsoft To-Do allows you to share individual lists with other accounts.

1. Open Microsoft To Do using the source account
2. Open the task list you want to transfer
3. Click the Share icon (person with a plus sign)
4. Select Create invite link
5. Copy the invite link
6. Sign in to Microsoft To-Do with the destination account
7. Open the invite link and accept the shared list

The list will now appear in the destination account and stay in sync.

Note: Shared lists remain owned by the original account. If you want full ownership, continue with Method 2 after sharing.

2. Duplicate Shared Lists Into the New Account (Ownership Transfer)

To make the list fully independent in the new account, duplicate it.

1. Open the shared list in the destination account
2. Manually create a new list
3. Copy tasks one by one from the shared list
4. Paste or recreate them in the new list
5. Once completed, delete or unshare the original list

This ensures the new account fully owns the tasks.

3. Use Outlook Tasks as an Intermediate Transfer

Microsoft To-Do syncs with Outlook Tasks for supported accounts.

1. Sign in to Outlook with the source account
2. Open Tasks / To-Do in Outlook
3. Verify all Microsoft To-Do tasks are visible
4. Export tasks using Outlook’s export feature
5. Sign in to Outlook with the destination account
6. Import the exported tasks
7. Open Microsoft To-Do and allow it to sync

This method works best for Microsoft 365 and Outlook.com accounts.

4. Manually Export Tasks (Small Lists)

For short or critical lists, manual export is often simplest.

1. Open Microsoft To-Do with the source account
2. Open each list
3. Copy tasks into a text document or spreadsheet
4. Sign in with the destination account
5. Recreate tasks manually

While time-consuming, this method avoids sync or permission issues.

Final Thoughts

Transferring a Microsoft To-Do list from one account to another is not automatic, but it is completely possible using list sharing, duplication, or Outlook-based workarounds. The share + duplicate method is the most reliable way to retain task structure while gaining full ownership in the new account.

Before closing or deleting an old Microsoft account, always confirm that all important To-Do lists and reminders have been successfully recreated or transferred.